Corporate Event Seating Arrangement Tool

Seat your company dinner, gala or conference by team, department or client company. Auto-seating keeps groups together, never overfills a table and leaves your locked VIP tables alone.

Seating 150 colleagues is a puzzle with real constraints: management at the front, each department together, clients mixed with their account managers, and a final headcount that keeps moving until the last day. Guestly ties the seating to the RSVPs, so only people who confirmed are seated and every change in attendance shows up on the plan.

How it works for a company event:

• Import the attendee list from Excel or CSV and put each person in a group: a department, a team or a client company.
• Invite everyone on WhatsApp; each person confirms whether they are coming and how many people (plus-ones included).
• Create the tables with their capacity, lock the tables you arrange by hand (management, VIP clients) and give tables a preferred group.
• Run auto-seating: confirmed guests are seated group by group, whole parties only, never over capacity; anyone who does not fit is listed for you.
• Fine-tune by drag and drop, and export the attendee list to Excel for the venue.

Dietary needs and notes are kept per guest, next to their RSVP, so the caterer gets one list instead of a separate survey.

Pricing: building the event, importing attendees and arranging the seating is free. You pay per guest only when WhatsApp invitations are actually sent, with no subscription.

Features

• WhatsApp invitations, in the app your guests already read
• Real-time RSVP tracking with automatic reminders
• Smart seating chart with drag-and-drop
• Available in 7 languages

Frequently Asked Questions

Can I keep each department at its own tables?

Yes. Put attendees in groups (one per department or team). Auto-seating keeps each group together where possible, and you can give a table a preferred group.

How do I handle the VIP or management table?

Arrange it by hand and lock it. Auto-seating leaves locked tables exactly as they are and seats everyone else around them.

What happens when people cancel at the last minute?

Their RSVP changes in Guestly and they drop off the confirmed list; re-run auto-seating or move a few people by hand.

Do attendees need to install anything?

No. They answer the invitation in WhatsApp or on a short web page.

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